POSITION OVERVIEW

We’re seeking a detail-oriented Podcast Assistant & Guest Coordinator to join the Hello Black Girl Podcast team. This role provides comprehensive support to our podcast operations while focusing on bringing authentic, inspiring voices to our audience of Black women ages 35-50 who are passionate about personal growth and transformation. You will work directly with the show’s host to ensure seamless podcast production and guest management.

PRIMARY RESPONSIBILITIES

Guest Coordination

• Research and identify potential guests who align with our mission of empowering women of color and sharing authentic growth journeys
• Manage the full guest booking lifecycle, from initial outreach to post-interview follow-up
• Create and maintain a guest pipeline database to track outreach, scheduling, and follow-ups
• Coordinate with guests and production team to schedule recording sessions
• Prepare and send guest information packets, including recording guidelines and technical requirements
• Gather guest bios, headshots, and promotional materials
• Ensure all necessary release forms and documentation are completed

PODCAST PRODUCTION SUPPORT

• Assist with pre-production planning and content calendar management
• Prepare episode prep materials and research notes for the host
• Help organize episode assets and files
• Support post-production processes as needed
• Assist with podcast administration tasks and scheduling
• Maintain organized documentation of podcast procedures and contacts
• Collaborate directly with the show’s host on podcast strategy and execution

REQUIRED SKILLS & QUALIFICATIONS

• Exceptional interpersonal and communication skills, with a proven ability to build relationships
• Strong organizational skills with attention to detail
• Understanding of the podcast industry and content creation landscape
• Cultural competency and understanding of topics relevant to Black women ages 35-50
• Ability to maintain confidentiality and handle sensitive information professionally
• Must be a US Citizen
• Required to sign a Non-Disclosure Agreement (NDA)

PREFERRED QUALIFICATIONS (BUT NOT REQUIRED)

• Previous experience in podcast production, talent booking, or media coordination
• Network within the Black women’s empowerment, business, or entertainment communities
• Experience with social media management and digital communication
• Knowledge of personal development, career coaching, or wellness industries
• Basic understanding of audio editing or podcast production tools
• Background in event coordination or talent management

PERSONAL QUALITIES

• Self-motivated with excellent time management skills
• Diplomatic and professional demeanor
• Passionate about Black women’s empowerment and personal growth
• Strong problem-solving abilities
• Ability to work independently and as part of a team
• Detail-oriented with excellent follow-through

WHAT WE OFFER

• Opportunity to contribute to meaningful conversations that impact Black women’s lives
• Work with inspiring leaders and change-makers
• Be part of a growing platform dedicated to empowering women of color
• Collaborative and purpose-driven work environment
• Flexible remote work schedule

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the contractor. Duties, responsibilities, and activities may change at any time with or without notice.